Hold an event at the Cronkite School
How to hold an event
For the Fall 2022 semester, the following policies are in effect:
- The Cronkite School is not permitting non-Cronkite and non-Arizona PBS in-person events in the building.
- The available spaces for events are the First Amendment Forum, Morgan Murphy Media / Elizabeth Murphy Burns and Richard Burns Theater, Cronkite 202, Room 355 and the Cronkite Executive Board Room, room 444
Requesting a room for an event
Please complete and submit the Cronkite School Room Request Form at least three weeks prior to the requested event date. Priority for scheduling will be given to Cronkite faculty, staff and student organizations. Other ASU colleges/departments and third party organizations may book event spaces based on the following academic calendar. All spaces are subject to availability.
|Spring semester events (January – May)||Available to book November prior|
|Summer semester events (June – August)||Available to book May prior|
|Fall semester events (September – December)||Available to book July prior|
Please visit the Cronkite Event Spaces webpage for the list and descriptions of available spaces in the Cronkite building for your event.
ASU student organizations, departments, colleges and schools looking to reserve university classrooms CRONK 121, CRONK 122, CRONK 124, CRONK 125, CRONK 128, CRONK 440, CRONK 445, CRONK 447, CRONK 447, CRONK 449, CRONK 449, CRONK 451 and CRONK 453, please email university classroom scheduling at email@example.com. The Cronkite School Events Team does not support these university classrooms.
All events must be held during regular building hours. Please note that building hours will vary during different times of year. During business hours, once you receive your room confirmation, please schedule a walkthrough of the event space by contacting firstname.lastname@example.org.
Fall and spring semesters:
Monday – Thursday: between 8 a.m. and 7 p.m.
Friday: between 8 a.m. and 5 p.m.
There is no technology or event staff support on Saturday and Sunday.
Under no circumstances can events be held on university holidays.
An RSVP list must be provided to the Cronkite Events Team at email@example.com at least three business days before the event for security purposes.
Food and beverage
Catering in the First Amendment Forum, Cronkite 355 and the Cronkite Executive Board Room, room 444 is allowed only through Atlasta Catering or ASU Aramark Catering
.It is your responsibility to meet the catering delivery driver/staff. Delivery and pickup times must fall within scheduled event hours. You are required to notify the Cronkite School Events Team of all delivery and pickup times and provide a copy of your catering order at least three business days prior to the event.
Alcohol can be permitted at events hosted at the Cronkite School. Please inform the Cronkite Events Team if there is an intention to serve alcohol at least three weeks prior to the date of your event.
First, approval must be granted by the Cronkite Events Team. Once approved, the Cronkite event coordinator will assist in filling out required University Alcohol Permit forms. Final approval comes from the ASU Police Department.
Please note that in order to serve alcohol, events must be free of charge to guests and the bar must be hosted (i.e. open bar).
Setup and cleanup
You are responsible for setup and cleanup of all materials and equipment not provided by the Cronkite School. Room(s) must be returned to its original condition and trash must be disposed of in available trash/recycling bins in the event space.
$400 cleaning fee will apply if the room is not returned to its original state and/or trash is left behind.
The Cronkite School has the following equipment available for use, pending availability:
- 180 red plastic chairs
- 10 rectangular 6-foot banquet tables
- 12 round 60-inch banquet tables
- six round 30-inch cocktail tables
Please indicate the equipment you want to use on the Cronkite School Room Request Form.
Audio-visual needs must be requested on the Cronkite School Room Request Form. Please refer to the Cronkite Event Spaces webpage for a list of the available AV in each space.
Any presentations you would like to use in your event/meeting must be shared with the Cronkite School events staff and/or CSIT staff at least two business days prior to the scheduled event.
Video recording/live streaming
Interest in video recording of your event/meeting may be indicated on the Cronkite School Room Request Form. The First Amendment Forum and the Morgan Murphy Media / Elizabeth Murphy Burns and Richard Burns Theater are the only two spaces where video recording or live streaming is available. Please visit our YouTube channel to see recorded events.
Cronkite Events Team must be notified that you want to record/livestream your event at least three weeks prior. Recording and live streaming is subject to availability and additional fees, due to support staff scheduling, will apply.
Cronkite School room rates
All spaces are subject to availability and rates vary. Please see the Cronkite School Room Rate Card for more information and contact the Cronkite Events Team for specific questions.
Advertising your event
Events should not be advertised until an official confirmation email is received from the Cronkite Events Team. Violation of this policy may result in a cancellation of your room request.
Please visit ASU’s Downtown Campus parking information website for guest parking information. You are responsible for reserving and validating parking. The Cronkite School does not validate parking for non-Cronkite events.